Make the invitation personal
A QR code on its own doesn’t tell your guests much. Give it one warm sentence: ‘We’d love to see the day through your eyes.’ Underneath, explain what happens when they scan: they can share a photo, leave a note, or do both.
The invitation works best when it sounds like you. For a wedding, ask for a wish for the couple. For a birthday, ask for a favourite memory. For a reunion, ask for a photo with someone they haven’t seen in a while.
Put it where people pause
The welcome table is a good introduction, but people often walk straight past it. Add a code somewhere guests have a little time: at each table, near the drinks, or beside the cake.
Keep the code flat, clear, and away from reflective coverings. Download the PNG from your event dashboard and print it with its white border intact. Always test the actual printed version on a phone before the event.
Let someone go first
An empty wall can make people wonder what they should post. Ask a friend or family member to add the first photo and a short note. A small, everyday moment tells everyone that their pictures don’t need to be perfect.
If you have an MC, ask for a short invitation during a natural pause. Show the wall on a screen where guests can see their memories appear. You don’t need to keep reminding people throughout the day.
Make space for different kinds of guests
Some people will send a photo immediately. Others would rather write a sentence. Moment accepts a photo, a message, or both, and a guest’s name is optional. No one needs to create an account.
Have the event link ready to share with anyone who can’t scan the code. And if someone would like a hand, ask a person at their table to help. The best technology at a celebration should leave plenty of room for people.
Give guests one clear invitation, more than one place to find it, and an easy example to follow.